Community Activities Grant - 2026/27

IMPORTANT: Please read the information below to assist you in completing this submission.

This application form is for community organisations applying to these 2026/27 Community Activities Grant rounds only:  

• Round 1 (closes 31 August 2026) for projects between 1 November 2026 and 31 October 2027
• Round 2 (closes 28 February 2027) for projects between 1 May 2027 and 30 April 2028

Eligible applications will progress to assessment when submitted by midnight on the round closing dates above. Notification of the assessment outcome will be advised via email approximately 6 weeks after these dates. Applications not submitted by the final 2026/27 closing date will be invalid.

Organisations applying for a Community Activities Grant are strongly encouraged to discuss the proposal with Council before submitting an application. The purpose of this discussion is to provide initial feedback and to ensure the project aligns with the funding priorities for this grant. Please forward an email, with responses to the questions below, so that we may allocate a suitable officer and arrange your phone appointment. Please allow at least one full week for this request to be actioned and an appointment scheduled. Appointment requests received in the week prior to the round closing date may not be addressed. 

• Email: grants@moretonbay.qld.gov.au
• Subject: CAG proposal discussion
• Applicant / project information:
  • Legal name of the applicant organisation;
  • Brief description of the proposed project;
  • Amount of grant funding being requested; 
  • Details of what the grant funds will be spent on; and
  • Your contact phone number and preferred days/times.

City of Moreton Bay cannot accept applications from organisations that have overdue acquittals or debts with Council. Before continuing this application, it is important to check your organisation's SmartyGrants User Account, and any other SmartyGrants accounts connected with your organisation, to ensure there are no overdue acquittals.

Supporting documents needed for this application:

• Current certificate of currency for $20M public liability insurance.
• Most recent audited or verified financial statements.
• Quotes for expenditure items. 
• Letter of support from the auspice organisation (if being auspiced).  Please use this template.
• Council permit or approval (for public events on private or public land) - if required by Council.
• Council approval letter (for native vegetation or wildlife habitat projects on Council land).
• Letters of support (optional). Written testimonials that provide support to the proposed project. Must be dated and include the contact details of the author.
• Projects requiring Traditional Custodian engagement are expected to have a plan for engagement.

Supporting documents: Please ensure they are clearly labelled with "Document name - Organisation name". For example: Audited Financials - Lawnton Jive Assoc. Files can be up to 25MB each, however we recommend keeping them under 5MB – the larger the file, the longer the upload time. When uploading multiple documents, wait for each file to upload before trying to attach another file.

Completing an application in a group or team: A number of people can collaborate on a submission as long as

1. you have created a SmartyFile Organisation and
2. only one person is working on the form at a time.

Ensure you save as you go.

Session time-out warning: For security reasons, your login session will expire after 20 minutes of inactivity. Saving your form or navigating to another page resets the timer. You’ll be prompted 90 seconds before your session expires, with the option to extend your session or log out. If you don’t respond to the prompt in time, your form will be automatically saved before your session ends. Even so, we recommend saving your form regularly – especially when working on longer responses – to avoid losing any work.

Submitting your application: There is a review and submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors. Once you have submitted your application, no further editing or uploading of support materials is possible.

Once submitted you will receive a confirmation email with a copy of your application attached. This will be sent to the email address registered on the SmartyGrants user account. If you do not receive this confirmation email, you should presume that your application has not been submitted. Hint: also check the email hasn't landed in your spam or junk folder.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's). For queries about the guidelines or project eligibility contact the Community Grants and Partnerships Unit on (07) 3205 0555 during business hours or email grants@moretonbay.qld.gov.au and quote your submission number.